Thank You Letters
Your thank you letter is important because...
Keep the following points in mind as your write and rewrite your thank you letters:
Write to a specific person:
- Use the person's name and title.
- Make sure the spelling is correct.
- Thank you letters should never include the salutations "To Whom It May Concern," "Dear Hiring Partner," or "Dear Sir or Madam."
Include the following information:
- Your appreciation for the interview.
- Why you would like the position.
- Explanation of your qualifications and how you can contribute to the organization.
- Make reference to your resume; but don't repeat the same information.
- State what action you want from them: a job.
General rules:
- Every interview that you attend should be followed up with a thank you letter.
- Limit your thank you letter to one page.
- Use good quality bond white or off white paper for both the resume and thank you letter.
- Use letter quality or laser printer for a clear sharp copy.
- Check and recheck for accurate spelling and grammar. Do not rely on spell-check.
Some common attributes of bad thank you letters:
- Poor overall appearance
- Poor grammar, punctuation and spelling
- Rambling, lack of focus
- Self-focused instead of employer-focused
- Bland, boring text
- Embellished qualifications, bragging
- Aggressive, pushy tone
Sample Thank You Letter
123 Main Street
Indianapolis, IN 46202
December 14, 1998
Ms. Marilyn C. Employer
Hammer, Wrench & Saw
150 Market Street
Indianapolis, IN 46204
Dear Ms. Employer:
Thank you for meeting with me regarding employment opportunities with your firm. I was especially excited to learn that the firm has such an extensive practice in construction law. This knowledge has certainly enhanced my interest in Hammer, Wrench & Saw.
I would be pleased to provide any further information to help your firm reach a positive decision regarding my employment. Thank you again for your consideration. I look forward to hearing from you.
Sincerely,
Philip Firstyear
